The Special Projects Division provides administrative support for the Construction Management Division and Materials Laboratory, manages the quality of roadway surfaces in unincorporated county areas through the Pavement Management Systems, and delivers County road and flood control maintenance projects through the Job Order Contracting (JOC) Program.
CONTRACT MANAGEMENT SUPPORT
Contract Management Support is a multifaceted group that provides reporting on capital improvement and JOC contracting projects.
Contract Management Support duties include:
Processing Agenda Staff Reports for Board of Supervisors approval of consulting contracts and JOC support services.
Providing contract administration for JOC Task Orders including maintenance of the task order files and ensuring prompt processing of approved invoices.
Engineering Support provides engineering support for the JOC Program and administers the Pavement Management System for county roads. Engineering Support also provides engineering expertise during the development phase of a JOC project and construction engineering as the Resident Engineer for JOC projects.
For the development phase of a JOC project Engineering Support duties include:
Evaluating scopes of work from an engineering perspective including constructability issues.
Performing field reviews of JOC projects with the JOC contractor.
Evaluating the accuracy of construction quantities.
Recommending approval of JOC Projects to Board of Supervisors for projects as required under state codes, county ordinances and/or policy.
During construction phase of the JOC Project Engineering Support:
Serves as the Resident Engineer during the construction phase of JOC projects including the following duties:
Answers Request for Information (RFI).
Confirms work completed and recommends approval for payment of progress payments or final payments.
The duties of Engineering Support for Pavement Management System include:
Conducting field assessments of the existing roadway pavement, analyzing the survey results and prioritizing maintenance for each road based on the pavement condition index (PCI).
Preparing plans and special provisions for asphalt overlay, slurry seal and crack seal projects that will be constructed by a JOC contractor.
Annually updating County Road Index and traffic sign inventory with information on maintenance activity.
Publishing the necessary reports to state and local funding agencies such as Caltrans and Orange County Transportation Agency (OCTA).
JOB ORDER CONTRACTING (JOC) OC DEVELOPMENT AND INSPECTION
Job Order Contracting (JOC) Development and Inspection manages delivery of road, drainage and flood control maintenance projects using the Job Order Contracting (JOC) method. Job Order Contracting is a unique indefinite quantity type of contract that enables OC Public Works to deliver a large number of repair, maintenance and construction projects under a single, competitively bid contract.
The JOC Coordinator duties include:
Reviewing the client’s initial work request or scope of work.
Coordinating with JOC development staff to refine scope of work which includes a field meeting with the client as needed, field meeting with the JOC contractor, and development of the scope of work using the eGordian software.
Scheduling inspectors for each JOC project, and supervising and advising inspectors on construction related situations.
Coordinating with the JOC Engineering Support Section on engineering submittals, Request for Information (RFI) for JOC projects, and engineering and pavement management system issues.
Ensuring the necessary field and inspection documents are filed at the completion of each project.
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